Meeting Management

  • Training Time: 1 Day,  9:00 am to 5:00 pm
  • Inclusion: Participants Manual and Certificate of Completion

This workshop is designed to give participants the basic tools you need to initiate and manage their meetings. You will learn planning and leading techniques that will give you the confidence to run a meeting that will engage the attendees and leave a positive and lasting impression. Through this workshop you will learn the needed skills in planning and implementing a successful meeting.

The Meeting Management workshop will explore how to reduce waste and make meetings more efficient. This is a hands-on workshop that improves meeting management skills.

Learning Points
  • Planning and Preparing
  • Identifying the Participants
  • How to choose the time and place
  • How to create the agenda
  • How to set up the meeting space
  • How to incorporate your electronic options
  • Meeting Roles and Responsibilities
  • Use an agenda
  • Chairing a Meeting
  • How to deal with disruptions
  • How to professionally deal with personality conflicts
  • How to take minutes
  • How to make the most of your meeting using games, activities and prizes
Course Outline

Meeting Management  – Module 1
Getting Started

  • Introduction to Meeting Management
  • Workshop Objectives

Meeting Management  – Module 2
Planning and Preparing (I)

  • Identifying the Participants
  • Choosing the Time and Place
  • Creating the Agenda

Meeting Management  – Module 3
Planning and Preparing (II)

  • Gathering Materials
  • Sending Invitations
  • Making Logistical Arrangements

Meeting Management  – Module 4
Setting Up Meeting Space

  • The Basic Essentials
  • The Extra Touches
  • Choosing a Physical Arrangement

Meeting Management  – Module 5
Electronic Options

  • Overview of Choices Available
  • Things to Consider
  • Making a Final Decision

Meeting Management  – Module 6
Meeting Roles and Responsibilities

  • The Chairperson
  • The Minute Taker
  • The Attendees
  • Variations for Large and Small Meetings

Meeting Management  – Module 7
Chairing a Meeting (I)

  • Getting Off on the Right Foot
  • The Role of the Agenda
  • Using a Parking Lot

Meeting Management  – Module 8
Chairing a Meeting (II)

  • Keeping the Meeting on Track
  • Dealing with Overtime
  • Holding Participants Accountable

Meeting Management  – Module 9
Dealing with Disruptions

  • Running in and Out
  • Cell Phone and PDA Ringing
  • Off on a Tangent
  • Personality Conflict

Meeting Management  – Module 10
Taking Minutes

  • What are Minutes
  • What do I Record?
  • A Take-Home Template

Meeting Management  – Module 11
Making the Most of Your Meeting

  • The 50 Minute Meeting
  • Using Games
  • Giving Prizes
  • Stuffed Magic

Meeting Management  – Module 12
Wrapping it up

  • Words from the Wise
You Can Expect...
  • To learn how to organize, prepare for, and manage meetings
  • To learn how to engage attendees
  • To learn skills and techniques that make meetings achieve its purpose
You Need This If...
  • You want to have productive, results oriented meeting
  • You require more confidence in your role as a meeting manager
  • You would like to learn planning and leading techniques
This Is About...
  • Value of time
  • Value of outputs
  • Team focus and productivity
  • Leadership skills through meeting management
In-House Rate

Participants: 10 – 30
Duration: 1 day
Course Fee: P3,250.00 per person
Includes: Manual, Certificate of Completion